Policy Manual

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Policy IHBAJ

[Sending school unit] and South Portland School Department hereby agree to the terms set forth below for monitoring students from [sending school unit] who are attending  South Portland School Department as tuition students and who have been identified as in  need of special education or in need of referral to special education.  

1. General Oversight for All Students  

   • Each high school student from [sending school unit] will have a report form  (Progress Report Form) and grades sent from the receiving high school to the  sending school unit twice a year to monitor the student’s progress and to keep  an accurate account on transfers and dropouts. The sending school unit shall  designate a person to receive those reports.  

   • The sending school unit shall be responsible for contacting each high school   guidance department to acquaint them with the Progress Report Form and to  instruct them on its use.  

   • In addition, if there is a problem with the student that requires administrative  intervention beyond the level of the student’s teacher, the Progress Report  Form will be filled out by the designated person documenting the problem.  That form will be immediately forwarded to the designated individual at the  sending school unit. The receiving school unit shall also place a phone call to  the designated person from the sending school unit to ensure that the sending  unit is aware of the issue.  

   • Any action taken by the sending unit shall be documented on the Progress Report Form.  

2. Oversight of Students Referred to PET for Evaluation  

   • When a student is referred to a Pupil Evaluation Team (PET) or for  evaluation, the Director of Special Services of the receiving district  will notify the Director of Special Services from the sending school unit (or other designated official) by means of the Progress Report Form within five days of the referral  

     1. The sending school unit will enter the referral into the log to monitor timelines and procedures as they would K-8 referrals.  

   • The sending school unit shall schedule the PET meeting at a mutually convenient time for all parties and notify the receiving school unit and the parents as described in Special Education. Reg. § 8.5  

     1. Parents will be informed by the sending school unit of their procedural safeguards in accordance with Maine Special Education Regulations and will receive notification of meetings scheduled to discuss their child’s school program. Any questions regarding the special education process should be directed to the Director of Special Education in the sending school unit (or other designated official).  

     2. The Special Education Director from the sending school unit (or  other designated official) will chair the PET meetings held to review evaluations and to make determinations on identification, programming and placement.   

3. Oversight of Students Identified as in Need of Special Education  

   • For those students enrolled in special education, their progress will be  reviewed at annual PET meetings, through the general oversight arrangements noted above, and through PET meetings. Either the sending  or receiving school unit may initiate a PET meeting, although the sending  school unit shall initiate the annual PET to review and revise the Individual Education Plan (IEP). Whichever school unit initiates the PET  meeting shall be responsible for scheduling the meeting at a mutually  convenient time and for ensuring that notification requirements are met.  

     1. Parents will be informed of their procedural safeguards in accordance with  the Maine Special Education Regulations and will receive notification of  meetings scheduled to discuss their child’s school program. Questions  regarding the student’s progress or level of need that are raised with the  receiving school unit should also be relayed to the Special Education  Director of the sending school unit (or other designated official).  

     2. Every three years, or more often if determined necessary by the sending  school unit or the student’s PET, the student will be re-evaluated, as  specified in the Special Education Regulations, at the sending school unit’s expense. The process of notification will be initiated by the sending  school unit.  

Dated: ___________________  

__________________________________ _________________________________  

Sending School Unit Receiving School Unit  

By: ______________________________ By: ___________________________  

Adopted: July 8, 2002 

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