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Policy EGAA-R
Software Copyright Policy
The ethical and practical problems caused by software piracy will be taught in all schools in the system.
District employees will be expected to adhere to the provisions of Public Law 97-517, Section 7 (b) which amends to Section 117 of Title 17 of the United States code to allow for the making of a back-up copy of computer programs. This states that “…it is not an infringement for the owner of a copy of a computer program to make or authorize the making of another copy or adaptation of that computer program provided:
That such a new copy or adaptation is created as an essential step in the utilization of the computer program in conjunction with a machine and that it is used in no other manner; or
That such a new copy and adaptation is for archival purposes only and that all archival copies are destroyed in the event that continued possession of the computer program should cease to be rightful.
When software is to be used on a disk sharing system, efforts will be made to secure this software from copying.
Illegal copies of copyrighted programs may not be made or used on school equipment.
The system will contact producers of software used within the system to attempt to establish legal, multiple-use licensing agreements. All programs used by staff and students (outside the formal teaching of a program) will be the original disks or the result of a licensing agreement with software producer.
Videotaping Copyright Policy
Taping off the air can be legally done if the program:
Is used under Fair Use guidelines (See guidelines for off-air videotaping.);
Is used with a TLC License;
Has been cleared by state or local ETV agencies;
Is a hard news program used under network license;
Is a public domain program (anything that comes from the Federal Government such as presidential addresses); and
Is used with the permission of the copyright proprietor.
Off-Air Videotaping Policy
The guidelines were developed to apply only to off-air recording by non-profit educational institutions.
A broadcast program may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a nonprofit educational institution for a period not to exceed the first forty-five (45) consecutive calendar days after date of recording. Upon conclusion of such retention period, all off-air recordings must be erased or destroyed immediately. “Broadcast programs” are television programs transmitted by television stations for reception by the general public without charge.
Off-air recordings may be used once by individual teachers in the course of relevant teaching activities, and repeated once only when instructional reinforcement is necessary, in classrooms and similar places devoted to instruction, within a single building, cluster or campus, as well as in the homes of students receiving formalized home instruction, during the first ten (10) consecutive school days in the forty-five (45) calendar day retention period. “School days” are school session days - not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions – within the forty-five (45) calendar day retention period.
Off-air recordings may be made only at the request of and used by individual teachers, and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number times the program may be broadcast.
A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each such additional copy shall be subject to all provisions governing the original recording.
After the first ten (10) consecutive school days, off-air recordings may be used up to the end of the forty-five (45) calendar day retention period only for teacher evaluation purposes, i.e. to determine whether or not to include the broadcast program in the teaching curriculum, and may not be used in the recording institution for student exhibition or any other non-evaluation purpose without authorization.
Off-air recordings need not be used in their entirety but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.
All copies of off-air recording must include the copyright notice on the broadcast program as recorded.
Educational institutions are expected to establish appropriate control procedures to maintain the integrity of these guidelines.
Print Media Copyright Policy
The copyright law recognizes the special needs of teachers and students for copyrighted print media but does not give them unrestricted privileges. The Board, therefore, adopts the following guidelines which correlate with those of the Ad Hoc Committee on Copyright Law Revision.
Single copying for teachers
A single copy may be made of any of the following by or for a teacher for his/her scholarly research or use in teaching or preparation to teach a class:
A chapter from a book;
An article from a periodical or newspaper;
A short story, short essay or short poem; and/or
A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
Multiple copies for classroom use
Multiple copies may be made by or for a teacher giving a course for classroom use or discussion provided that:
The copying is SPONTANEOUS
The decision to use the work and the moment of its use is so short that there is not time enough to obtain permission for its use.
The use is at the inspiration of one teacher.
The copying is BRIEF
Prose – no more than 2,500 words of any prose.
Poetry – no more than 250 words.
One illustration – chart, graph, diagram, drawing or picture per book or periodical issue.
Copying shall not exceed the prescribed CUMULATIVE amount
The material is for only one course in the school.
Not more than one short poem, article, story essay or two excerpts from the same author during one class term.
Not more than nine instances of multiple copying for one course during one class term.
In addition:
There shall be no copying of or from works intended to be “consumable” in the course of study or teaching such as workbooks, standardized test and test booklets.
Copying shall not be repeated with respect to the same item by the same teacher from term to term.
Each copy shall include a notice of copyright.
No charge shall be made to the student beyond the actual cost of copying.
Music Copyright Policy
We accept the guidelines for educational uses of music as set forth by a similar committee.
The purpose of the following guidelines is to state the minimum and not maximum standards of educational fair use.
*Please excuse any formatting errors.
